My application is in..when will I hear?

This is, without a doubt, the most popular question this time of year from students who have already sent in their early action application. Since early September, students applying early action have been preparing and submitting their applications for admission. Nearly 12,000 students have submitted their early action application to UVM for the fall.

We notified our first group of early action applicants on November 10. Approximately 3,200 students received notification from us – we celebrated with them! Who received notification on this date? It was a group of students whose applications were complete, and whose applications made through our processing and review prior to November 10. There was not a system to this – and it also means that the remaining 8,800 early action applications remain under active consideration.

Our next decision notification will be on Wednesday, December 14. Students are notified on their application status portal (logging in using the “95” number that was sent in email soon after the application was received). Decisions are live there as of 5 pm ET on that day. Students will also receive a letter indicating a decision – either admit, defer to regular admission or deny.

What is the greatest barrier to receiving a decision on December 14? An incomplete application! We send periodic reminders to a student’s email address if their application is incomplete. Students can check their status anytime at the application status portal. Supporting information that has been received is located there, in addition to the items missing. Students should take action soon in order for those missing items to be sent. Early Action applicants are also encouraged to send us their 1st quarter/trimester grades – these often help us in the review process.

My application is complete…when will I hear? On December 14. Thank you for making sure that your application is complete!

 

You’ve learned your decision – what does it mean?

March 11 was an exciting day for us – we completed the review of all the applications in our applicant pool. More than 22,000 students applied for admission this fall, and we are very excited about the students we selected to be part of the Class of 2020. We also know that we could not say yes to all students who wanted to enroll at UVM in the fall…I hope the information about each of the decisions below will help guide students through the rest of the process.

Admit – Yay! We selected a fabulous group of students to join the Class of 2020. The first-year class is targeted to be roughly 2,300 students. From nearly every state and with interests spread across 100 majors, the students admitted will join the UVM community in the fall. What’s next for you? Notifications about scholarships and scholarships were sent last week and are available online at our application status portal. We still have six admitted student visit days remaining, as well as other visit options. Students have until May 1 to make a decision (confirmed by paying the $495 acceptance fee). We selected this group of students who presented the most competitive applications and create the community we are looking for at UVM….and we want you to SAY YES!

Wait List – Wait list is probably the most challenging decision we need to make in the admissions process. As an applicant, you want an answer. But wait list is a maybe answer.

Why do we need a wait list? Because the university’s priority is to ensure we have a full class and full residence halls – but we can’t have too many! Imagine what it would be like if we oversubscribed and we didn’t have enough residence hall rooms for students. Airlines can place you on the next flight – the next flight at a university leaves four months later (meaning the next semester). So we use wait lists to fill any short falls in particular academic programs or residence halls. Our models and predictions are very good, but they are never perfect.

We encourage students who continue to be interested in UVM to accept the wait list (you can go online at the application status portal to accept a place on the wait list). In late April, we will begin to review our confirmations from admitted students, and make a decision about if we need to offer admission to our wait list students. Those decisions come any time from late-April to mid-May. How many students do we choose from the wait list? It has varied in recent years – in some years, we have selected several hundred…last year, we did not use the wait list because we full but we offered spring semester admission to selected students from the wait list.

Deny – It is always a difficult decision to say no to an applicant. When we do, we do so with the caveat that there are several paths to earning a UVM degree in the future. We ask students who want to attend UVM in the future to strengthen their academic record and apply as a transfer student. Transfer students who have completed a year of academic work (typically 25-30 credit hours) and have earned at least a 2.8 gpa or higher should reapply as a transfer student for fall 2017.

Our staff is available to answer questions about what’s next, about admissions decisions. Please be in touch with our office as you take your next step.

You’ve applied! What happens next?

November 1 is a popular early deadline for colleges and universities across the country. The Common Application recently reported the following, according to a communication from Paul Mott: In the 24 hours from Friday morning to Saturday morning at 8:00 a.m., for instance, 102,785 applications and 425,422 recommendations were submitted. In the week leading up to the first major deadline of the admission year, nearly 500,000 applications and more than 1.75 million recommendations have been successfully submitted. UVM saw significant activity as well, with the largest single-day submission of applications to UVM since we joined the Common Application. We also received a record number of early applications – more than 14,500 as of yesterday. It is a great indication that students and parents recognize the value of a UVM degree and that students want to put UVM on their list of schools they are considering.

Now that the application is in, what happens next? Since our deadline is an application deadline, we will receive the supporting credentials (transcripts, recommendations, and test scores) over the next several weeks. Students should ensure that the request for transcripts and recommendations have been shared with those responsible for sending them. Test scores must come from the testing agency (either College Board or ACT).

When credentials are received in our office, if they come to us electronically (through Naviance or the Common Application, for example), then they are automatically connected with a student’s application, based on the ID that the Common Application assigns the application. Test scores that are received are matched based on the identifying information in the test score file and the application. Students can check what has been received/not received at any time on our application status website. Each part of the application is tracked – application fee, high school transcript, SAT/ACT scores. When it has been received and checked, it will appear as begin received.

When a transcript is received, it goes through a checking process by our processing staff to ensure that the transcript is legible and contains the information we need to begin review. Once that transcript is “checked”, then it will appear as being received on the check list described above. Right now, it is taking us about seven business days to check the transcript and add it to the checklist as being received. This means that a transcript that was received on November 3 should appear as being received by the following Tuesday or Wednesday. Once we get through this large influx, that timeframe will be reduced. Transcripts that have been mailed to us will be opened, scanned, and then must be manually connected to the student’s application. As a result, it will take longer for the transcript received in the mail to show as being received.

Students will see that letters of recommendation are not tracked on this website and often ask why. Because UVM requires only one recommendation in our admissions process, that recommendation can come in many forms…it could be a school or college counselor rec, or it could be a teacher recommendation. Since the letter from the school counselor is often embedded with the transcript, we decided not to put another check point in the process that had to be recorded on the application status checklist and that could slow down beginning the review process. Rarely are letters of recommendation missing so if there is any reason that it is, our staff will do that follow up, therefore, no need to contact us about the receipt of those recommendations (but we always are happy to answer questions about their receipt!)

Once all the pieces are received, then the review process begins and the application status will show as complete. On our website, we have some commonly-asked questions about what happens after the application is received that should also be helpful.

Advice in this process…..

– Because of the large influx of transcripts and recommendations that come all at once after the deadline, it does take us a bit longer to show a transcript as being received. Don’t panic if the transcript doesn’t show as being received right now! Check back in a week – even if a transcript is received several weeks after the deadline, we will be able to process it and review the application in time for the mid-December release.

– We will send an email reminder toward the end of November to students whose applications remain incomplete.

– If the school indicated that they sent the information, they have.  Rarely do we “loose” a transcript. And we will bend over backwards to ensure that students are not penalized if credentials have to be resent.

– Test scores have to be requested by the student. Send all occurrences so that we can be sure to have the highest. When score reports are received and loaded (which we do several times a week this time of year), they will show as received immediately. I also encourage students to send scores regular delivery – no need to spend the additional money to rush scores.

Our staff is here to help! We are happy to answer your questions by phone, by email or by social media – @uvmadmissions on Twitter or on our Facebook page University of Vermont Admissions. Thank you for sending your application to UVM! We look forward to reading season!

Is your application complete?

A sense of relief is felt when a student clicks ‘submit’ on a college application. The process then changes hands to the college or university to make a decision.  But wait, the application is still incomplete!  Sometimes a sense of panic sets in because deadlines can be strict, information has to come from a variety of sources, and the action is out of a student’s control.

I want to share a few insights about how the process works at UVM and some tips for completing an application (including when to wait and when to take action!)

How does information arrive in the admissions office?

Transcripts and other supporting material sent electronically through Common Application or other secure sources such as Naviance are uploaded each day. As soon as we download this information, it is connected to the application and a student can see that it has been received on our application status website. This process is also true for letters of recommendation that are sent through the Common Application or Naviance. Please note that we will not receive this information from the Common Application or Naviance unless an application (supplement and app fee or waiver) has been received. We receive calls regularly because a student thought an application was submitted when actually only the supplement and fee were submitted.

Transcripts and any other supporting information such as letters of recommendation sent in the mail go through a similar process but will take longer since the automatic connection can’t occur. Mail is opened and then scanned and saved as a pdf image. These transcripts are then connected with a student’s application as soon as our staff accesses each student’s record and “matches” the application and the transcript or letter of recommendation. Any non-required information (such as resumes) are also scanned and connected with a student’s application record so that this information can be included in the application review.

Test scores come to us electronically from the College Board and from ACT, and are loaded each day by connecting scores with a student’s application based on a matching process of things like name, address, and birthdate. The scores will show as being received on the application status website once loaded on a student’s record.

Around the early action deadline, we receive supporting documents, test scores, letters of recommendation, and resumes from nearly 11,000 students. As you can see from this description, the process moves smoothly. However, especially for information sent through the mail, it does take time, sometimes up to two weeks, for every transcript to be connected with the application. We work with information in date order. Currently we are working to match transcripts and other materials received through the mail last week.

When should a student follow up? If it has been two weeks since information was sent by the school, verify the date sent and then follow up with our office. We can help troubleshoot to determine if it was received or whether it needs to be sent again. We encourage schools not to fax credentials to us (they are not considered official.) Test scores can be sent regular delivery (no need to pay for rush processing.) Our staff is always available to assist with questions and problem solving – give us a call or send us an email!