Over the past two weeks, since the application deadline, our early action applicants are working hard to make sure all their application materials and test scores arrive in our office. We would not be able to process so many applications without the support of the school counselors who write letters of recommendations and who ensure transcripts are sent.
We often receive questions about what happens to the application once it arrives in our office. Each morning, our talented data managers import the application data and all the application images. The application record is then created in our student data base so the good news is that we have new applications in our system everyday with no delay! At the same time, we bring images of transcripts and letters of recommendations into our system as well. Those that arrive electronically can “automatically” be matched to the Common Application record. Those that arrive in the mail are scanned and then matched with the application, a process that takes a bit longer than the electronic matching process through the Common Application. This process is so much more efficient than when everything was received in paper. SAT or ACT scores should be sent directly from the testing agency. We also add these to the application records on a daily basis at this time of year. As a reminder, we will use the highest scores if we receive more than one set of scores from a student so it is best to send us all test scores.
When an application is received, within 48 hours of the application being received and loaded into your information system, we send an email to the email address on the application that contains a student’s UVM ID number and a code for the password. This information allows students to log into our application status check system to see for themselves which pieces of the application are received. It also is the place that a student can see the admissions decision once it is made.
Our team of admissions counselors and readers are working very hard to read the applications and make admissions decisions. With more than 13,000 applications already received, we are enjoying great stories of students, the interesting essays and in learning more about the great students who are interested in UVM.
Most early action admissions decisions for students whose applications are complete will be available as of 5 p.m. on Thursday, Dec. 13. We have begun to send admissions decisions to students who have been selected to receive their application decision on a rolling basis. We are able to do this to some of our out-of-state applicants. We release the application decisions for our Vermont residents all at the same time, in part because our school counselors advise us that it is best when students in the schools hear admission decisions from UVM all at the same time, given the number of Vermont students who apply to UVM (currently we have received more than 1,400 applications from Vermont students, about a 3% increase over last year.)
We are very thankful for the applications that we receive and look forward to completing our decision-making process over the course of the next two weeks!